What Does It Mean When an Insurance Company Audits You?

When an insurance company audits your business, it means they are reviewing your payroll records and job classifications to ensure you have paid the correct workers’ compensation premium. These audits are a standard part of workers’ comp policies and help prevent overpayment or underpayment of premiums.

Why Do Insurance Companies Conduct Audits?

Workers’ compensation insurance premiums are initially based on estimated payroll figures provided at the start of a policy term. However, payroll can fluctuate due to business growth, staff changes, or shifts in job roles. To ensure the premium accurately reflects actual risk exposure, insurers conduct an audit at the end of the policy period.

What Happens During an Insurance Audit?

An insurance audit typically involves the following steps:

1. Notification: The insurer informs the business that an audit will take place, usually at the end of the policy term.
2. Document Request: The business is asked to provide payroll records, tax forms, and employee job descriptions.
3. Review Process: The auditor examines the records to verify payroll figures and job classifications.
4. Premium Adjustment: If discrepancies are found, the insurer adjusts the premium—either issuing a refund (if overpaid) or billing for additional charges (if underpaid).

What Happens If Errors Are Found?

If the audit reveals that employees were misclassified or payroll was underreported, the business may owe additional premiums. In some cases, significant underreporting can result in penalties or legal action. Conversely, if the business overpaid, the insurer may issue a refund or credit toward future premiums.

How to Prepare for an Insurance Audit

To ensure a smooth audit process, businesses should:

• Maintain accurate and organized payroll records.
• Properly classify employees based on job duties.
• Keep copies of tax documents and insurance certificates.
• Cooperate fully with the auditor and provide requested documents on time.

Final Thoughts

Being audited by an insurance company is a routine process designed to ensure fair premium payments based on actual payroll and job classifications. By keeping accurate records and understanding the audit process, businesses can avoid surprises and ensure compliance with workers’ comp insurance requirements.